Summer Overnight Camp FAQs

Summer 2022

Our Summer 2022 FAQs can be found below. These are subject to change as we approach the summer, so feel free to check back in.

COVID-19 INFORMATION

In our commitment to the health and protection of our families and staff, we are continuing to monitor guidance from the CDC and other state health agencies. We recognize that recommendations and guidelines are changing and commit to updating our programming and protocols accordingly. To view our current community health strategies for Summer 2022 take a look here. If you're looking for the 5-Day Pre-Arrival Health Screening form it can be found here.

FAQs 

Pre-Camp

How do I best prepare my child for Camp this summer? 

When will the Forms Portal be available? 

What forms do I need to complete before Camp? 

When are my Health Forms due?

Where do I find the mandatory 5-Day Pre-Arrival Health Screening Form?

Can I request a cabin or cabinmate for my camper?

How will I know what cabin my camper is in?

Logistics

What are key dates that I need to remember?  

What time should I drop off and pick up my camper?

Can I see what Camp looks like before check-in? 

What can I expect on Check-In Day? 

Does my camper need money for Camp? 

What should I pack for my camper? 

Anything I should not pack? 

What is the cancellation and waitlist policy?

Can my camper do laundry at Camp?  

What luggage should my child use? 

What if my child leaves something at Camp? 

Communications

Can I visit my camper?  

Does my camper need permission to leave Camp? 

How will I know how my camper is doing? 

Can I call my camper? 

How do I communicate with my camper? 

How do I see photos of my campers while they’re at Camp?  

Can I give my child’s counselor a gift? 

Are there any off-site trips?  

Emotional and Physical Safety

How can I help you to best work with and mentor my child?  

What happens if my camper doesn’t follow the rules?

Do campers ever get sent home from Camp?  

What is the Code of Conduct? 

What are Camp’s Social Media guidelines?  

Will my child have to take a swim assessment?   

Medical Information

Are there medical professionals on-site at Camp?

Is Camp able to accommodate special dietary needs?  

Does my child need a health form?  

How do I manage my child’s prescriptions while at Camp?  

What if my camper feels sick while at Camp?  

Will I be notified by the Health Center if my child is sick?  

How do I contact Camp?

Pre-Camp

How do I best prepare my child for Camp this summer? 

We want every camper to have a safe, healthy session at Camp. While we will be reviewing important safety information on your camper’s first day, it would be helpful if you could reinforce and discuss a few things beforehand including:

Look for more resources from us as Camp approaches. 

When will the Forms Portal be available? 

It is available now! On the online Forms Portal you will be able to upload your child’s physical, complete their health history, make cabinmate requests, and more.  

What forms do I need to complete before Camp? 

All forms including the Health Examination Form, Camper Physical and the Cabinmate Request Form were due March 22, 2022. They all must be completed through the Online Forms Portal.   

It is important that you submit completed forms by our March 22 deadline. Campers without completed forms will not receive a cabin assignment and will not be admitted into Camp for their session.

When are my Health Forms due?

Health Forms were due March 22, 2022 via the online portal. 

Each camper is required to have a physical within one year of their first day at Camp. No child will be admitted to Camp without a COMPLETED 2022 Camper Physical form.  If your insurance carrier will not cover an annual physical until after March 22, 2022, you should complete all other sections and request an extension in the final "Send to Camp" section in the forms portal. Get more information here. 

Where do I find the mandatory 5-Day Pre-Arrival Health Screening Form?

You can find the Five-Day Pre-Arrival Health Screening form here. All participants are required to verbally confirm the completion of it upon arrival.

Can I request a cabin or cabinmate for my camper?

Cabinmate requests are a part of the online forms portal. We accept one mutual request per camper. If you request to separate your child from another child who expects and/or requests to be with your child, we trust that you will communicate with the parents so that no one is disappointed upon arriving at Camp. 

Requested cabinmates must be within 2 years of age. Please know that not all requests can be honored, as we work to create a diverse cabin group. The number of campers assigned to the same cabin from the same town or friendship group are intentionally limited to encourage new friendships and discourage cliques.

How will I know what cabin my camper is in?

Campers will find out cabin assignments by e-mail 2-3 weeks before they arrive.  Cabin assignments are made before campers arrive and therefore there will be no changes or requests accepted after they are e-mailed. It is important to address any potential concerns about cabin assignments with your camper before then. Cabin assignments will not be changed on check-in day. 

We are intentional about placing campers in cabins that may best fit them based on the information provided to us by the parents/guardians in the Camper Information Form, which is why it is so important to provide as much information as possible. 

Bottom bunk requests can be made on the 'Cabin Placement' form in the 'Additional Details' comment box within Forms Portal. Beds are assigned before campers arrive. 

Logistics

What are key dates that I need to remember? 

March 1 – Program fees due (unless you have elected for a payment plan). Cancellations received before March 1 will receive a refund of 50% of the registration fee and 100% of the program fee. 

March 22– Camper Forms (Health forms, Cabin mate requests, pick-up authorizations, etc.) are due for all overnight campers, CILTs and CITs. 

May 15 – Cancellations received on or before March 15 will receive 100% of the program fee. The registration fee will not be refunded. After May 15, no refunds will be given. 

Overnight Camp: 

Session Dates

What time should I drop off and pick up my camper?

Check-in will be from 2 – 4:00 p.m. on Sunday. 

You will be assigned a 30-minute drop-off time slot which you will receive with your cabin assignment by mail 2-3 weeks before your camper is due to arrive at Camp. 

Check-out will be from 9:30 – 11:00 a.m. on Saturday. We will have a closing Chapel for families at 9:15 am before Check-Out. 

You will be assigned a 30-minute pick-up time slot which you will receive along with your check-in and cabin assignment by mail 2-3 weeks before your camper is due to arrive at Camp. 

If there is a change in the check-in or check-out schedule, families will be notified by email. 

Can I see what Camp looks like before check-in? 

If you are interested in touring Camp before you arrive, please visit our website to schedule a tour. 

What can I expect on Check-In Day? 

Please arrive 15 minutes prior to your assigned 30-minute time slot for Check-in. 

When you arrive at Camp, staff will greet you and direct you to the appropriate staging area. Staff will then collect the following from you: 

  • Documentation of a negative molecular PCR COVID-19 test for each camper in your vehicle

  • Upon arrival, all campers will be required to complete the Intake Screening which includes having their temperature taken and must be fever-free to enter.

If you have not completed your Health Forms in the online Forms Portal you will not be admitted into Camp. 

All campers will need to arrive healthy and free of nausea, or unusual pain. If they are experiencing nausea or unusual pain, please delay their arrival until the illness has abated.  

Your camper will receive a lice screening upon arrival at their cabin. 

When you arrive at Camp for drop-off, Camp Staff will direct you to the best place to park. 

Once you park, you will carry your luggage to your camper’s cabin or luggage drop-off location.  

Cabin counselors will be at the cabin to greet you and to facilitate the drop-off process. We will limit the number of families inside of a cabin at one time. While you are waiting to get your camper settled, you will be able to get to know your camper’s counselors and share any important information with them. Remember the best place to share this information ahead of time is on the Camper Information Form which can be found on our online Forms Portal

If you have medications to drop off with the Camp Nurse, you may do so at the dining hall. You may also stop by to share any information with the Camp Nurse that you think would be important for them to have during your camper’s time at Camp. 

Does my camper need money for Camp? 

Please do not send any money with your camper. Program fees cover all associated materials and equipment. We are not responsible for any money left with your camper or in their cabin. 

What should I pack for my camper? 

We encourage you to check out our comprehensive Packing List . Please make sure that ALL items are marked with your camper’s name.  

Be sure to talk to your camper about the importance of using sunscreen (30 SPF or higher) and be sure to pack them a hat.  

Camp provides all the equipment needed to participate fully in our activities. If your camper chooses to bring his or her own equipment (baseball glove, lacrosse sticks, fishing rods, or life jackets, etc.), please make sure it is labeled and understand that they are responsible for it. Camp Kanata is not responsible for the loss of personal belongings. All life jackets must be United States Coast Guard approved. 

Anything I should not pack? 

You will find a list of what your camper should NOT bring on our Packing List

Be sure to leave all expensive clothing and jewelry at home. Your camper will not need any money while they are at Camp. 

Please note that any electronic devices that record or play videos, make or receive phone calls, or connect to the internet are not allowed. Camp is a safe place for everyone to unplug and be the best and most true versions of themselves. They connect with their cabinmates, enjoy their gorgeous surroundings, and just be kids. If music is important to your camper, please consider sending an mp3 player or smaller music device that does not record video.  

What is the cancellation and waitlist policy?

Take a look here

Can my camper do laundry at Camp?

Campers who are staying for more than one-week session have laundry service as a part of their “Stayover Weekend”. Camp Kanata Mesh Laundry bags are provided to those campers. Whatever is placed in that bag will be collected on the Friday morning of their first consecutive week at Camp and sent out to be laundered and returned to them a day later. Laundry facilities are available at Camp for necessary situations. 

What luggage should my child use?   

Pack items in a container of your preference: luggage, trunk, plastic tub/drawers, laundry basket, etc. When choosing your luggage, consider that you may need to carry it to the cabin or drop-off point over a short distance. 

What if my child leaves something at Camp? 

We do our best to help your camper collect all of their items before they leave Camp. If they arrive home and you notice something missing, please call the Camp office to see if the item has been found and you can pick it up or we will ship it back to you at your expense. Please note that any unclaimed items in our Lost and Found will be donated 21 days after each session

Communications

Can I visit my camper?  

If a camper is staying for two or more consecutive weeks, they may have visitors during their assigned check-out times on each of the Saturday mornings (between 9:30 a.m. and 11:00 a.m.)   

Does my camper need permission to leave Camp?  

Because of the added layers of precautions, we are taking to keep our Camp community healthy and safe, we will not allow campers to leave Camp grounds temporarily unless it is for a medical reason. 

How will I know how my camper is doing?

Parents will receive two correspondences on their camper’s experience at Camp from their child’s cabin counselor. The first is written on Monday night will be emailed to you no later than Wednesday morning. If you have multiple campers, please know that you may not receive the reports at the same time. The second is a hand-written letter given to parents at Check-out on Saturday when you pick-up your camper.  

Can I call my camper?  

If you have concerns about your child while they are at Camp and would like to find out more information, please call the Camp office. The Camper Services team will address your concerns and return your call. It may take up to 24-hours for a response. 

How do I communicate with my camper?

You can communicate with your camper by mailing letters or sending Kanatagrams (similar to an email) through our website (this will be active during summer months). Kanatagrams are delivered to campers every day. You can drop your letter in the mail a few days before camp starts, so your camper receives in on the first or second day.  Campers are not able to respond to Kanatagrams. However, campers can write and post letters home in the general USPS mail. Please provide them with stamps and postcards so they are able to mail letters home. 

Please address camper letters as follows: 

Camper Name, Cabin #                               
c/o Camp Kanata                                   
13524 Camp Kanata Rd                                  
Wake Forest, NC 27587 

You may leave a package with the cabin counselors when you drop off your camper. The counselor will deliver the package on Tuesday after lunch. We ask that you send your camper letters or postcards, but not packages.  

How do I see photos of my campers while they’re at Camp?  

Photos of campers are posted to Waldo Photos We will provide a code for your use when you receive your cabin assignment before your time at Camp. 

You can also follow us on social media @campkanata for additional pictures!   

Can I give my child’s counselor a gift? 

In accordance with the American Camp Association guidelines, we follow the policy that monetary and expensive gifts should not be given to Camp staff by parents. If you would like to recognize a counselor’s performance, we recommend that you send a letter of appreciation to the Camp Director that will be both shared with the counselor and placed in their staff file. Contributions can also be made to Camp’s Annual Campaign in honor of the counselor. 

Are there any off-site trips?  

Campers who are registered for the Neuse River Trip will be off camp property from approximately 9:00 a.m. until 3:00 p.m. on Thursdays. 

Emotional and Physical Safety

How can I help you to best work with and mentor my child? 

The best place to provide information for how we can work best with your child is in the Camper Information Form which you will complete in our Online Forms Portal.  

If your child is currently receiving treatment or counseling for emotional or behavioral issues please email Ryan Eves.  Provide details and strategies for how we can best support your camper and manage any issue. This includes, but is not limited to autism, hyperactivity, depression, self-harm, or an eating disorder. We’re in this together. We also ask that you let us know about any learning difficulties, bed-wetting issues, or a recent loss or major change in your child’s life, including any experiences related to the COVID-19 pandemic. This makes a significant difference as we work to meet their needs. Together, we can make certain that your child has an amazing experience while at Camp.  

What happens if my camper doesn’t follow the rules?

At Camp, we believe that when participants do not follow the rules or demonstrate appropriate behavior, we have the opportunity to help them learn and grow. Our staff promotes behavior guidance and discipline through creating a positive environment, developing structure and clear limits, promoting social and emotional learning, reinforcing our core values, and addressing challenging behaviors. 

Staff will redirect or problem-solve with the camper rather than restrict behaviors. When problems do arise, the Camp staff may consult the parents/guardians so that together, they can develop a plan for behavior management and success for the camper. We believe that this approach focuses on the needs of the participant and positively contributes to their overall well-being and development. 

Do campers ever get sent home from Camp?  

There are times when dismissal from Camp is necessary. Campers who require a disproportionate amount of a staff member's attention, or need constant one-on-one support and therefore detract from the attention given to others in the cabin, may be asked to leave. 

Other behaviors directly linked to the health, safety, or well-being of your child or others may also be grounds for dismissal. These include, but are not limited to: 

  • Harming or threatening themselves or others 

  • Bullying behavior including intimidation, teasing, name-calling, racial slurs, threatening looks, and rumor spreading 

Campers sent home for any reason will not receive a refund of any fees paid. Parents will be responsible for all transportation logistics and costs. 

What is the Code of Conduct?  

At Camp, we do what is right. We are committed to building a safe, inclusive, and welcoming environment for everyone where we treat one another with respect and dignity. Each camper is a critical part of creating a place where people feel welcomed, valued and safe. Your child will be asked to abide by the tenets of the Camper Code of Conduct. At the beginning of the session, the Code of Conduct will be reviewed and discussed in each cabin, at which time each camper will be asked to sign the form. We encourage you to review the Code of Conduct with your child before Opening Day and engage in meaningful discussion about living with integrity and reaching their full potential at Camp. 

What are Camp’s Social Media guidelines?  

The safety and well-being of your child at Camp is our first and most important priority. In today’s online and plugged-in society, we recognize that campers take part in social networking sites such as Facebook, Instagram, Tik Tok, Twitter, Snapchat, and others. While Camp is electronic-free, we would like to encourage parents to be aware of their child’s online activities. We instruct our staff that any contact with campers outside of our programs, whether in person, online or by phone, can only happen with the express approval and involvement of the camper’s parents or guardian. 

We do not tolerate online bullying or inappropriate online content. We reserve the right to refuse acceptance of any child involved in these similar activities. 

Will my child have to take a swim assessment? 

Yes. You can visit our website to understand everything about the assessment. Remember that the assessment takes place in the pool and must be completed without goggles. Our website also has information about areas and privileges that accompany each swimming level. 

Medical Information

Are there medical professionals on-site at Camp?

Our Health Center is staffed by two registered nurses 24 hours a day.  

There is no charge for routine medical care provided at Camp’s Health Center. If a camper requires medical attention at a medical facility other than ours, all charges will be billed to the parents unless the facility files your insurance as a courtesy.

Our campers are encouraged to visit the Health Center any time they are not feeling well while at camp.  Our nurses will assess the camper and determine the best plan of care for them and whether they should remain at the Health Center or rejoin their cabin and the Camp program.    

Is Camp able to accommodate special dietary needs?   

Yes. Camp offers a menu approved by nutrition specialists and will also arrange individual meals for pre-documented, pre-existing health conditions that were noted on the Health Form. Visit our Dining page for more information. 

Does my child need a health form?  

Yes, each camper must complete their Health Form on the Online Forms Portal. Campers are required to have a physical within one year of their first day at Camp. No child will be allowed to attend Camp without a COMPLETED 2022 Camper Physical form.   

If your insurance carrier will not cover an annual physical until after March 22, 2022, you must complete all other sections on the Online Forms Portal and request an extension in the final "Send to Camp" section. In your request, you will be required to include the date for your child's doctor appointment. Your child’s Physical Form must be scanned and uploaded through your portal within 72 hours of this scheduled appointment. Get step by step instructions here.  

We adhere to the North Carolina law with regard to immunization schedules and requirements-which may differ from your state. 

How do I manage my child’s prescriptions while at Camp?  

  • Prescription medications must be in original pharmacy containers and labeled with participant's first and last name and with medication names and correct dosage instructions.
    • Dosage will be given exactly how it is written, any change in dosage will require a doctor's prescription
  • Non-prescription drugs including vitamins, herbals and over-the-counter medications will NOT be accepted without a doctor’s order or prescription.
    • All such medications, vitamins, and over-the-counter medications must be in original containers and with current expiration dates. Once again, we cannot accept over-the-counter medicines without a doctor’s prescription.
    • The camp health center stocks benadryl, ibuprofen, tylenol, sudafed, robitussin, pepto-bismol, immodium, milk of magnesia and other common over-the-counter medicines. 
  • Campers are NOT permitted to keep any type of medication, vitamins, herbal preparations, prescription creams and/or over-the-counter preparations with them in the cabins.
    • Exceptions are made on a case-by-case basis for inhalers for asthmatics and epi pens. This will be permitted ONLY if a second inhaler or epi pen has been provided to the Health Center as a back-up should one get lost. If you have any questions, please contact Ryan Eves.

What if my camper feels sick while at Camp?  

Our campers are encouraged to visit the Health Center any time they are not feeling well while at camp.  Our nurses will assess the camper and determine the best plan of care for them and whether they should remain at the Health Center or rejoin their cabin and the Camp program.   

Will I be notified by the Health Center if my child is sick?  

It is imperative that you provide the contact information for any parent with custodial rights.  In the case of divorced or separated parents, the primary contact will be notified first. As we have an obligation to share health information with both parents, the other parent will receive a phone call as well. 

Parents will be promptly notified by our Health Center when

  • Your child is seen for the same issue more than twice. 

  • Your child is ill or has been injured and has been transported to the Emergency Room.  

  • Your child is exhibiting symptoms of COVID-19.  

  • Your child is identified as having a temperature of 100.4 degrees or higher. 

Parents will not be notified when  

  • Your child receives regular first aid treatment for bug bites or minor cuts.  

  • Your child rests in the Health Center during Activity Period.  

  • Your child receives basic health care for common colds, coughs, stomach ache, etc. 

Preventative Measures

  • Campers will shower daily 

  • We will wash hands before eating and any time we return to the cabin. 

  • Regular breaks for hydration throughout the day. 

  • Regular encouragement to apply sunscreen throughout the day. 

Please note that we do not offer Camp Health and Accident Insurance. However, we do recommend that campers carry this coverage. 

How do I contact Camp?

YMCA Camp Kanata 
13524 Camp Kanata Rd.                                     
Wake Forest, NC 27587 
919-556-2661 

Summer Office Hours: 8:00 a.m. - 6:00 p.m. Monday-Friday 

         1:00 p.m. - 5:00 p.m. Sunday 

         Outside of these hours, please contact the Director on Call at 919-435-2061